Recorder

Role:

The recorder captures the group’s basic ideas on paper in full view of the group. As the recorder, be sure to use the speaker’s words and record enough of what the speaker says to enable the group to remember what was said. The recorder creates the workgroup memory – where information and agreements are stored and retrieved as the group discusses goals, problems, ideas, or basic information. The recorder is the key player in helping the group create a shared information base, maintain focus, and build consensus.

Techniques:

· Listen for Key Words.

· Try to capture basic ideas – the essence.

· If you lag behind, stop the group and ask speaker to repeat or slow down.

· Abbreviate words.

· Make corrections non-defensively.

· Print/write legibly and of appropriate size (1 ½”).

· Vary colors; use colors to highlight, divide ideas, underline.

· Vary Printing.

· Use outline form.

· Use stars, numbers, dots, etc.

· Label all sheets with group name and date.

· Number all sheets; roll up neatly and turn in to the admin office at the end of the conference.

Cautions:

· Do not contribute own ideas.

· Do not be afraid to make mistakes.

· Long hand notes optional.